Terms and Conditions
for the Prospectus Plus Research and Prize Draw
Purpose of the Survey and Prize Draw
This combined initiative aims to explore the effectiveness of university prospectuses and the impact of physical engagement at UCAS Discovery events. By understanding these dynamics, we aim to establish best practices for universities. Participants have the option to complete the survey, participate in a video interview, and/or enter a prize draw to win an iPad.
Data Collection and Usage
• Data will be collected via an online form on our website.
• The data will be stored on our servers located in London, UK.
• Personal details will only be collected from participants who enter the prize draw or participate in a video interview.
• The collected data will be used solely for the purposes of this research project and in accordance with our privacy policy.
• Data will be shared with UCAS.
• Survey data will be used to create a publicly available report on the effectiveness of university prospectuses and student engagement at recruitment fairs.
• Video interviews may be used as part of this publicly available report.
• The intended audience for this report includes higher education (HE) professionals.
Participant Eligibility
• Open to prospective students who attended Discovery Birmingham on 24-25 June 2024.
• Participants must be aged 16 or above.
• Participants must have attended a university stand and spent at least 30 minutes at the event prior to completing the survey.
• Participants must consent to these terms and conditions. If they do not consent, they will be screened out of the survey and will not be able to participate.
• Employees of We Are SMILE Ltd and their immediate family members are not eligible to enter the prize draw.
Survey and Interview Participation
• Participants can choose to complete a written survey, participate in a video interview, or both. Participation in the survey and video interview are separate from entering the prize draw.
Prize Draw Entry Method
• To enter the prize draw, participants must complete a screener questionnaire to check their eligibility.
• Eligible participants can complete a written survey for one ticket or a video interview for five tickets.
• The video interview option is only available at the event; the written survey can be completed at the event or afterwards.
• Only one entry per participant is allowed.
Entry Period
• The survey and prize draw start on 24 June 2024 and end on 31 July 2024.
• The survey will take approximately 10 minutes to complete.
Draw Details
• The prize draw will take place on Thursday 15 August 2024.
• The draw will be conducted by a representative from SMILE, witnessed by a second representative, on a recorded video call to ensure fairness.
• A random number generator will be used to select the winning ticket from all eligible entries.
Prizes
• The prize is an Apple iPad. Only one prize is available.
• The prize is non-transferable and cannot be exchanged for cash or any other items.
Notification
• The winner will be notified by email.
• The winner must respond within two weeks of the notification to claim their prize.
• If the winner does not respond within this time frame, another winner will be drawn.
Publicity
• The winner’s information will be used for announcing the winner on our LinkedIn page: Prospectus Plus LinkedIn.
Prize Distribution
• The prize will be posted to the winner at no cost to them. The winner will need to provide their postal address via email to claim their prize.
Privacy and Confidentiality
• We only collect personal data where required, and data is stored securely with role-based access control (RBAC).
• All personal data will be handled in compliance with UK GDPR regulations.
• Participants’ data will be used solely for the purpose of this survey and prize draw and in accordance with our privacy policy.
General Conditions
• Incomplete surveys or inappropriate behaviour will result in disqualification from the prize draw.
• The organiser reserves the right to disqualify any entries that do not comply with these terms and conditions.
Disputes
• Any disputes or complaints should be directed to complaints@wearesmile.com.
Organiser Details
• The survey and prize draw are run by We Are SMILE Ltd, 12 Phoenix Business Park, Avenue Close, Birmingham, United Kingdom, B7 4NU. Company number: 07405582.
Alterations
• We reserve the right to alter these terms and conditions during the survey and prize draw period.
• Any changes will be communicated to participants via email.
Liability
• We Are SMILE Ltd accepts no responsibility for any damage, loss, liabilities, injury, or disappointment incurred or suffered by entrants as a result of entering the survey or prize draw or accepting the prize.
• We Are SMILE Ltd further disclaims liability for any injury or damage to participants or any other person’s computer relating to or resulting from participation in or downloading any materials in connection with the survey or prize draw.
Governing Law
• These terms and conditions are governed by UK law and subject to the exclusive jurisdiction of the courts of the United Kingdom.
Promotional Activities
• The survey and prize draw will be mentioned on social media and in email marketing.
• This project is in cooperation with UCAS, and data will be shared with them.
Accessibility
• Should any provisions be required, please email accessibility@wearesmile.com and we will provide any necessary support.
Confirmation
• By participating in the survey, video interview, and/or entering the prize draw, participants confirm their agreement to these terms and conditions.